Accept Invitation

When you receive a meeting invitation via email, you can accept it and add it to your calendar.

Figure 347: Outlook Plugin - Calendar Entry

When the meeting starts, you can access it via the email invitation or the calendar and join the conference by clicking on the link "Join the meeting here" or via the button "Join Conference".

Join Meeting

After you have accessed the meeting via the invitation (invitation email or calendar entry), you are redirected to a login mask.

Here it is checked whether you have the necessary access permissions to participate in the meeting.

Figure 349: Accept Invitation - Choose Login Method

Generally, externals like guests and invited, as well as Vistameet account holders can participate in a meeting/conference.

Important Note

After participants have identified themselves as guest, invited, or with their Vistameet account, they are redirected to the corresponding chapter. Here they decide how they want to join the conference (in browser or via Vistameet client).

Sign in with "Vistameet Account"

Figure 352: Login Mask - Join Meeting as User

If you want to join the meeting as an already registered user, you can proceed after selecting the radio button "Vistameet Account" and via the button "Sign in with OpenID".

If you have your local application open and have already verified yourself, you will be automatically redirected to the conference (unless you want to join via browser).

Figure 353: Login Mask - Join Meeting as User - Intermediate Step

Number	Options for Joining Conferences	Description
1	Start Local Client	Via the application installed locally (Vistameet).
2	Join in Browser	Via your browser.
x	Log Out	You can cancel the process and log out via the "Log Out" button.

Figure 357: Join Conference - Selection Dialog

Important Note

Depending on which meeting options were set when creating the conference invitation, you either enter the meeting directly or must wait in the lobby for access by a moderator.

Note

For more information about "Configure meeting options", please refer to the corresponding chapter.

Figure 358: Join Conference -- Log Out -- Logout Successful

If you clicked "Log Out" and it was successful, you receive the above information.

If you want to join the meeting via the local client, you will be asked whether Vistameet should be opened. Confirm by clicking "Vistameet open".

Figure 360: Option 1 -- Web Request Vistameet Open

Sign in as "Guest"

For external participants:

1. Click on the meeting link
2. Select "Join as guest"
3. Enter your name
4. Join the meeting

Guest Restrictions:

• Limited functions
• No recording possible
• Limited chat functions
• Dependent on host permissions

Sign in as "Invited"

For pre-registered guests:

1. Use the personalized link
2. Your data is already stored
3. Direct join without further login

Display "Signed in as"

Status Display:

• Shows current login status
• Available permissions
• Role in meeting
• Connection quality

Join a Conference

Join in Local Client

Use Desktop Application:

1. Click on "Open in app"
2. Vistameet desktop app starts automatically
3. Better performance and functions
4. Offline functions available

Benefits of Desktop App:

• Higher video/audio quality
• Extended screen sharing
• Better resource usage
• Stable connection

Join in Browser

Web-based Participation:

1. Click on "Join in browser"
2. No installation required
3. Works on all devices
4. Immediate access

Browser Requirements:

• Chrome 70+ (recommended)
• Firefox 68+
• Safari 12+
• Edge 79+

Lobby (including for External)

Waiting Room Experience:

1. You are directed to the lobby
2. Wait for approval by moderator
3. Audio/video test possible
4. Meeting information viewable

Lobby Functions:

• Device test before joining
• View meeting agenda
• Chat with other waiting participants
• Notification when approved

Preparation is Important

Always test your devices before important meetings to avoid technical problems and ensure a professional meeting experience.

Outlook Integration

The Vistameet Outlook plugin automatically synchronizes with your calendar and creates seamless meeting experiences for all participants.

External Participants

Inform external participants about the different joining options and ensure they have access to the necessary information.